Quick Guide to using the Seabird Monitoring Programme Online Database
To find a site and view counts or breeding success records

To simply view site details and their counts and/or breeding success records, you do not need to register. You have two options to locate a site: either ‘Browse Sites’ or ‘Search for Sites’. Select one of these by moving your cursor over the ‘Sites’ tab at the top left of the screen and then clicking on your selection.

Browse sites

This presents you with a hierarchical ‘tree’ structure, that starts at Country level and expands (click on the + next to the country name) to County, then to Master Site (identified by two magnifying glass symbols) and finally Site level (identified by one magnifying glass symbol). Mastersite is simply a convenient way of grouping constituent sites. Not all Sites are located with a Mastersite. Simply click on the name of the location you wish to view. To hide/show the ‘sites tree panel’ press ‘t’ on your keyboard. You can select All Sites (the default) or Breeding Success Sites.

Search for sites

This allows you to search for sites using site name. If you only know a part of the name of the site, you can enter that and a list of possibilities will appear. Note: several sites may share a common name (e.g. Eilean Dubh)! Click on the blue ‘view’ on the left.

Details

This tab shows an Ordnance Survey®OpenSpace® map or (for Ireland and Channel Islands) a Google map with the site marked (start and end points or a single point). You may need to zoom out to see the full extent of the site. If you are viewing a Mastersite, the constituent Sites are plotted on the map – the site name will appear when you place the cursor over the marker; click on one to select it from the map. A full page printable map for use in the field is available (click to top left of map).

Colony Counts and BREEDING SUCCESS records

Click on these tabs to view past whole colony counts or breeding success records from the Site (or Mastersite, County or Country) in question. You can export data by clicking on ‘Export data’ button in the Colony Counts and Breeding Success tab.

To Enter Counts and Breeding Success records

To enter counts or breeding success records you must first register either via the link on the home page or by clicking Log in and selecting the registration option.

Once you have registered, place your cursor over ‘My account’ at the top of the homepage and click on ‘Request greater access’, then tick in the box next to ‘Recorder’; you must also tell us briefly why you wish to become a Recorder, e.g which site(s), if you regularly count this site, etc. Once submitted you will get confirmation that you have been made a Recorder (please allow up to a few days).

Once registered as a Recorder and logged in, a ‘Data entry form’ tab (one for entering colony counts, one for entering breeding success records) will appear along the top of the frame when you go to a site. Note: if this does not appear, you may be at the Mastersite level (see above) - a level at which counts cannot be entered, or you are not registered as a Recorder or are not logged in.

Please ensure your colony counts accord with the exact site boundary (start and end point, if present) as shown on the Details page. If not, or the site looks wrong, contact us using the following email address.

Please ensure the field method(s) you have used conforms to the standards set out in the Seabird Monitoring Handbook.

Click on the appropriate ‘Data entry form’ – a list of existing records for the site will appear. Make sure the records you intend to submit have not already been entered! Click on the ‘Add’ button at the bottom of the screen (you may have to scroll down), enter your records, then press the green tick button on left to submit the record. NB: the date and time of the previous record will automatically be filled in new record- make sure to edit if required.

You can edit records you entered –go to the Data Entry Form and click on the blue pencil button at the left side of the table.

Click here for more details, including a full list of codes required to define count unit, method and other parameters.