Minutes

 

CONFIRMED MINUTES OF THE THIRD MEETING OF THE JNCC SUPPORT CO. BOARD HELD THURSDAY 15 SEPTEMBER 2005 AT MONKSTONE HOUSE, CITY ROAD, PETERBOROUGH, PE1 1JY

 

Present:

Dr Andrews                            
Dr Bob Brown                        
Mr Darby                                
Professor Doyle                       
Dr Blakiston Houston              
Professor Ingram
Mr Lloyd-Jones
Dr Moser
Professor Sprent
Mr Steer
Dr Vincent
Mr Yeo

In attendance:
Mr Burton

Ms Fowler

Mr Lawrence

Mrs Quince

Apologies:
Sir Martin Doughty
Professor Pentreath
Dr Markland
 
                                       
 
Contents:
 
  1. Chairman's opening remarks.
  2. Declaration of Interests.
  3. Minutes of the Second Board Meeting (BD05M02).
  4. Matters Arising.
  5. Report from the Company Secretary - Oral
  6. Report from the Executive Management Board (BD05P08)
  7. Report from the ARMC - Tabled
  8. JNCC Finance Report: Quarter 1 2005/06 (BD05P09)
  9. First Quarter Monitoring Report (BD05P10)
  10. Forward Business Programme and timing of meetings (BD05P11)        
 

1. Chairman's Opening Remarks

 
Nothing was reported. 
 

2. Declaration of Interests

 
2.1 Nothing was declared.
           
3. Minutes of the Second Board Meeting (BD05M02)
 
3.1 The minutes of the second Board Meeting were agreed without amendment.
 

4. Matters Arising

 
4.1 The Board noted that under 8.4.ii  of the minutes of the second meeting it had been agreed that details of the Ecosystem Approach sourcebook would be circulated to Committee members.  The Board were informed that this would be circulated shortly.
 
4.2  AP1.    Details of the sourcebook to be circulated to Committee members.
 

5. Report from the Company Secretary (Oral)

 
5.1 Mr Burton gave an oral report.
 
5.2 The Board welcomed Dr Bob Brown to his first meeting as member and director of the company.
 
5.3 The Board were informed that Dr Andrews had resigned from the Board and this would take effect from 30 September.
 
5.4  Board members were reminded to advise the Company Secretary of any directorships or changes to personal details.  This will ensure the register of members' interests is maintained accurately.
                       
6. Report from the Executive Management Board (BD05P08)
 
6.1 Mr Yeo presented the report.
 
6.2 The Board were informed that a meeting to discuss the Corporate Plan with Government and the country agencies was now planned for 9 November.
 
6.3 The Board acknowledged the need for effective communication with the shadow body set up in advance of the establishment of Natural England.
 
7. Report from the Audit and Risk Management Committee (tabled)
 
7.1 Professor Ingram presented the report and explained that the Committee had     met the previous day and had discussed the mid-year progress report, internal audit reports, the NAO management letter and risk management.
 
7.2 The Board noted the report and asked for an amendment to 2.2 to read NAO rather than English Nature.
 
7.3 The Board were informed of the excellent start made by both the internal and external auditors and that the Audit and Risk Management Committee was happy with the audit process and the management interaction with the process.
 
7.4 Professor Ingram thanked Mrs Quince for her professionalism in orchestrating the meetings and for the quality of the information presented to members.
 
8. JNCC Finance Report: Quarter 1 2005/06 (BD05P09)
 
8.1 Mr Lawrence introduced the report and explained that the report, which contained information on financial and staffing resources for the first three months of the year, was now presented separately from performance and target monitoring. 
 
8.2 The Board noted the report and the first quarter net spend of £1,363k, £153k below revised budget.  The projected full year spend remained at £6,689k, resulting in a deficit of £98k.
 
8.3 In discussion the Board noted:
 
i. there was unlikely to be any additional funding available from Defra at the year end;
 
ii. the original over allocation of £115k had decreased over the three months since April;
 
iii. continued close monitoring of the budget would result in expenditure matching available income at the end of the year;   
 
iv. Government restrictions on the carry-over of funds between financial years apply to the company;
 
v. project officers and programme leaders have delegated authority to vire money between projects up to set limits.
 
 
9. First Quarter Monitoring Report (BD05P10)
 
9.1 Mr Lawrence presented the report explaining that the figures represented the first quarter from 1 April to 30 June. 
 
9.2 The Board were informed that a review of the way in which the report is presented was under way and in future the Board would receive a report on performance against programme targets.
 
9.3 The Board were informed that 12% of project targets were reported to be either not on track or at risk.  This is not unusual for the time of the year as occasionally projects begin later than planned.
 
9.4 In discussion the Board noted:
 
i. Surveillance and monitoring –12 project targets were either not on track or at risk, mostly because of delays in projects getting off the ground. 
 
ii. Support services – 8 (not 11 targets as stated in the paper) were not on track or at risk.  One target at risk is the launch of the company name.
 
10. Forward business programme and timing of meetings (BD05P11)
           
            10.1     The Board noted the paper.
    

11. Any other business

 
             11.1     Dr Bob Brown requested guidance on the declaration of interests.
 
            AP2 Guidance on the declaration of interests to be sent to Dr Brown.